Free School Operations Assessment

Fee Collection & Finance

Question 1 of 12

How do parents currently pay school fees?

A Online — card/transfer, auto-reconciled in a system B Bank transfer, then a staff member manually checks and records it C Mostly cash, recorded in a spreadsheet D Mostly cash, recorded in a physical ledger book

Fee Collection & Finance

Question 2 of 12

How easily can you tell which students still owe fees, right now, this minute?

A Instantly — a dashboard shows outstanding balances per student B Within a day — a staff member compiles it from records C Takes a few days of cross-checking ledgers D Honestly, we don't have an accurate up-to-date picture

Fee Collection & Finance

Question 3 of 12

How are fee receipts and statements generated?

A Auto-generated and sent to parents digitally B Typed up in Word or Excel per request C Handwritten D We often don't issue formal receipts at all

Attendance Tracking

Question 4 of 12

How is daily student attendance recorded?

A Digitally, per class, visible to admin immediately B On paper registers, later typed into a spreadsheet C On paper registers only, rarely compiled D Informally — there's no consistent register

Attendance Tracking

Question 5 of 12

Could you produce a full termly attendance report for one student in under 5 minutes?

A Yes — one click and it's ready B Yes, but it takes some manual compilation C Only roughly, from memory or scattered paper D No, not realistically

Exams, Grading & Report Cards

Question 6 of 12

How are exams administered?

A Computer-based tests (CBT) with auto-grading B Paper exams, scores typed into a spreadsheet afterward C Paper exams, scores handwritten into a ledger D Paper exams, with no central score record

Exams, Grading & Report Cards

Question 7 of 12

How long does it take to turn raw scores into printed report cards?

A Minutes — the system calculates grades and generates cards B A day or two, using spreadsheet formulas C The better part of a week, done by hand D More than a week, often with errors to fix afterward

Exams, Grading & Report Cards

Question 8 of 12

Can parents see a student's results without visiting the school?

A Yes, through a parent portal or app B Yes, we email or WhatsApp a scanned copy C Only on request, one parent at a time D No — results only exist on the physical card

Parent & Staff Communication

Question 9 of 12

How do you notify all parents of something urgent, like an unplanned closure?

A One broadcast — SMS or app notification to every parent instantly B A WhatsApp group or class-rep chain C Phone calls to a handful of parents; word spreads informally D Printed notes sent home with students

Parent & Staff Communication

Question 10 of 12

Do teachers and admin staff have separate logins showing only what's relevant to them?

A Yes — role-based portals for teachers, staff, and parents B Partially — shared spreadsheets with some restricted tabs C No — one shared computer or login for everything D Not applicable — no digital system in use at all

Admissions & Student Records

Question 11 of 12

How do new students apply and get admitted?

A A fully online application, review, and admission workflow B Paper forms, later entered into a spreadsheet C Paper forms filed in a cabinet D Informal — a conversation and a name added to a list

Admissions & Student Records

Question 12 of 12

If asked for a student's full record today (bio-data, class history, guardian info), how fast could you produce it?

A Under a minute — searchable in a system B Within the hour — digging through files or spreadsheets C Same day, after searching physical files D It might not exist in one place at all

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How efficiently does your school actually run?

How do parents currently pay school fees?

How easily can you tell which students still owe fees, right now, this minute?

How are fee receipts and statements generated?

How is daily student attendance recorded?

Could you produce a full termly attendance report for one student in under 5 minutes?

How are exams administered?

How long does it take to turn raw scores into printed report cards?

Can parents see a student's results without visiting the school?

How do you notify all parents of something urgent, like an unplanned closure?

Do teachers and admin staff have separate logins showing only what's relevant to them?

How do new students apply and get admitted?

If asked for a student's full record today (bio-data, class history, guardian info), how fast could you produce it?

Where should we send your report?

Ready to run a more efficient school?